Rent the Museum: Private Events

For your special occasions, including (but not limited to):

Graduation parties
Bar/Bat Mitzvah
Large birthday parties
Family reunions
Bridal or Baby Showers

If you have a unique idea or need for space that is not listed, feel free to contact us to see if we can help.

All dates are subject to availability. Our largest space, the Ederic Exhibit Hall, is available for an additional fee on specific days throughout the year as an addition to your rental.

Pricing for Private Parties and Events

$400/hour with a 3-hour minimum

  • Use of Ederic Hall, an additional fee of $500
  • 5% discount for premium-level members

General Rental Information

Renting the Museum includes:

  • Access to galleries and outdoor areas (Pollinator Garden, patio, meadow)
  • Museum admission during the event. (additional admission fees may apply for events during regular museum hours)
  • 120 parking spaces after museum hours
  • Wi-Fi
  • Access to projector, large screen, Blu-Ray DVD player and laptop in Community Room
  • Use of digital screens for pictures or video loop.
  • PA system
  • One Rental Coordinator for the day of the event

Capacity

  • Up to 300 for a cocktail reception (standing and casual seating)
  • Up to 150 people for a seated meal in the Ederic Exhibit Hall (when available, additional fee applies) or in a tent behind the Museum.
  • Smaller seated dinners or cocktail receptions are available in the Regional Gallery, Global Journey Gallery, and Skylight Atrium.

Policies:

  • All rental times and costs must include time for set-up and break-down. This can vary based on catering needs.
  • Access to the Museum for event set up is not available before 4:30 p.m. unless granted by the Rentals Coordinator prior to the day of the event and depends on availability.
  • Rentals include free parking in available spaces in the parking lot. Parking in the circle in front of the Museum is prohibited by the Fire Marshal.
  • Museum exhibits and displays, including outdoor areas, are subject to change prior to a scheduled rental.
  • Insurance: Personal liability insurance is required. Necessary coverage will be included in the contract. Proof of insurance is due 10 days prior to the event.
  • Catering:
    • If applicable, a final walkthrough with the caterer, coordinator, and other vendors is required a month before the event.
    • Preferred caterers: Toscana Catering, Brandywine Prime, Caffe Gelato, and Jamestown Catering.
    • Alcohol must be served by the caterer’s bartender or another licensed bartender, depending on individual catering contract.
  • Decorations:
    • The following decorations are not permitted: Open flame candles, wildflowers, rice, confetti, glitter, flower petals, balloons, anything affixed to the walls and/or ceiling, any decorations draped through or attached to the trees in the galleries
    • Permitted decorations: LED candles, flowers from a professional florist, signs on easels.

Preferred Caterers

Toscana Catering
Brandywine Prime Catering
Caffe Gelato
Jamestown Catering logo

Add-Ons

Ederic Exhibit Hall: Our largest event area. Available when the Museum re-opens in 2022, as well as selected weekends in 2023 and beyond when not used for a special exhibit.

    • Price: $500
    • Seats 150 people for a seated dinner with a dance floor
    • Seats 200 people in theater-style

Nature Nook

    • Price: $100
    • Does not include staff or hands-on items

Tours

    • Price: $50/hour/guide
    • Must be added no later than 2 weeks prior to the event in order to schedule staff

Live Animal Presentations

    • Price: $50/hour/presenter
    • Must be added no later than 2 weeks prior to the event to schedule needed staff.

Live Bird Presentations

    • Price is available upon request
    • A separate planning meeting may be required with Animal Behavior and Conservation Connections
    • Learn more